Manage your regiment

The Manage Regiment page is where regiment owners and administrators configure core settings: names, descriptions, points and patrol settings, ranks and specialties, MWD (K9) options, webhook integrations, and the Discord bot linking tools.

This guide explains each section in plain language and shows the typical tasks you can accomplish.

The Manage Regiment page, showing the different sections and options available

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Accessing the Manage Regiment Page

Important

Only regiment owners have access to the Manage Regiment page. If you don’t see the “Manage Regiment” option in your dashboard, you may not have the necessary permissions.

Please contact your regiment owner for assistance.

To access the Manage Regiment page: You may need first log in to your RegPoints account and select your regiment from the dashboard.

The “Manage Regiment” option should be visible in the sidebar menu. Click on it to open the management interface.

The “Manage Regiment” option in the dashboard sidebar menu

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Quick Overview

You will find the page organized into several tabs. Each tab controls a different area of your regiment’s configuration. Changes are applied after you save the form at the bottom (or via the Save button in the floating prompt). If you navigate away with unsaved changes, you’ll be prompted to save or discard them.

Main Tabs

The tabs of the Manage Regiment page.

The main tabs you will use are:

• Info — Regiment name, short and long descriptions, leader name, prefix and timezone.
• Points/Patrols — Default points, K9 (MWD) points, min/max patrol points, server names and purge settings.
• Ranks — Create and edit ranks, set branch names, colors, and promotion thresholds.
• Specialties — Add special titles that can override a member’s rank display.
• MWDs — Configure Military Working Dog ranks and modifiers.
• Order — Fine-tune how ranks are sorted in lists and promotion pages.
• Discord — Webhook fields, patrol report logo, webhook footer text, and the reglink command to connect your Discord server to the bot.

Info Tab — Basic Regiment Details

Use this tab to edit the core identity of your regiment.

Regiment Name — The full name shown on public pages and the bot.

Short Description — A concise summary used on lists and previews.

Little advice to use 300 characters or less for optimality.

Leader’s Name — Displayed as the regiment commander.

Prefix — Short tag used in some displays, typically 2–6 characters.

In Work In progress - WIP : WIP is what we call the prefix.

Timezone — Choose the regiment’s timezone. Dates and promotion calculations use this setting — pick the location that matches your leadership team.

Promotion Week — Controls when promotions are calculated (Disabled, Odd Weeks, Even Weeks, Last Week of Month).

Long Description — Use this for an in-depth regiment bio, rules, or history.

Tip

Changing the timezone affects date-based features (promotion scheduling and logs). If your leadership spans multiple regions, choose the timezone of the group that makes time-based decisions. Please also note that the default Timezone is set to CET, Europe/Paris.

Visual exemple

The Info tab of the Manage Regiment page, showing fields for regiment name, descriptions, leader name, prefix, and timezone.

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Points/Patrols Tab — How Points Work

This tab controls how many points members earn and server-specific labels used in patrols.

Default Point Gain — Base points awarded for a patrol. Patrol leaders use this as the starting value.

MWD Point Gain — Separate base points for MWD (K9) members; can follow the default value if you enable “Same as default.”

Patrol Point Min/Max — Absolute limits members can be awarded on a patrol (prevents accidental outlier values).

Note

Admins can override min/max patrol points when recording patrols. The purge list respects both inactivity and point thresholds — review it before bulk removals.

Point Name — You can rename “points” to any label your group prefers (for example: XP, credits, merit).

Server Names — Label up to 3 server slots so patrols can be tied to a specific server name.

Can be used if your regiment operates in Ponytown, as well as in DustTown or other games.

Purge List — Configure how inactivity and low point totals create purge candidates: set the number of days and point threshold.

Details

The way on how the purge list works is that members who have been inactive for over a certain number of days and have less than a specified point threshold will be placed on the purge list. You can modify those amounts in the settings on this tab.

Visual exemple

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Ranks & Specialties Tabs — Promotions and Titles

Ranks determine promotion thresholds and the visual appearance of a member’s role. Specialties are titles that replace the rank display while still letting members earn points and promote.

Branches — Optional groups to split ranks (e.g., Army, Navy, Air). Members in a branch will promote along that branch path.

Rank List — You can add, edit and reorder ranks. The first rank in the list is the default for new members.

Points Required — Set the points a member needs to reach each rank.

Color, NCO, CO, Portal Access — Visual and permission flags: colors appear in lists, NCO/CO markers help sorting, and portal access controls whether the rank can log into regiment tools.

Specialties — Use when someone needs a persistent non-ranked title (e.g., “Drill Sergeant”). They do not affect point progression.

Editing Ranks

1. Click “Add Rank” to append a new row.

2. Fill in the rank name, abbreviation, branch, points required and color.

3. Use the NCO/CO checkboxes for higher-level sorting or permissions.

   In my exemple, the ‘Da Rank’ rank is the rank after ‘private’.

   

   note about Markers

   NCO and CO markers help with sorting and permissions.

   Portal access means you will be able to invite members with that rank to the regiment’s portal, so be careful when granting it to high ranks.

4. Save the page to persist your changes.

5. If you want to re-order, go to the ‘Rank Order’ tab and drag and drop ranks as needed.

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MWDs Tab — Military Working Dogs (K9s)

If your regiment uses MWDs (K9s), this tab lets you enable a separate rank track for them and add modifiers.

Enable MWDs — Toggle whether MWDs are supported for new members and the enlist flow.

K9 Ranks — Add ranks specific to MWDs (these use the same points pool but a separate rank table).

Modifiers — Short labels that are prefixed to a K9 rank (e.g., “ND” for Narcotics Dog).

Visual exemple

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Order Tab — Rank Sorting

Use this area to adjust how ranks are displayed in lists and promotion workflows.

Drag-and-drop ordering may be available depending on your browser.

Note about Rank Order

Adding or removing ranks will reset the custom order to defaults (lower ranks first, then higher ranks).

If you have a custom order, consider finalizing your rank list before adjusting the order.

Visual exemple

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Discord Tab — Webhooks & Bot Linking

This tab contains webhook fields and the reglink command used to connect the RegPoints bot to your Discord server.

Webhook URLs — Paste webhook URLs for patrol reports, name change notifications, and award announcements. These will send formatted messages from RegPoints into your server channels.

Patrol Report Logo — Upload an image used as the embed icon in patrol reports.

Footer Text — Small footer text appended to webhook embeds.

Test Buttons — There are buttons to send a sample webhook to verify formatting. Use them after you paste a webhook.

Invite Bot — Click the “Click To Invite Bot” button to add the RegPoints bot to your Discord server. You must have appropriate Discord permissions to invite bots.

Reglink Command — Copy the reglink command (a secret code) and send it in a channel where the bot can read messages to link your server. Keep this code private; anyone with it can link a server to your regiment.

Important Note about Reglink

Never share the reglink code publicly. Treat it like a password: if it gets exposed, unlink the server and generate a new link token from the Manage Regiment page.

Visual exemple

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